Ledgable vs QuickBooks Online
QuickBooks is a polished global product with an Australian edition. Ledgable is an Australian product. Here is what that difference is actually worth — and where it is not enough.
Should you move from QuickBooks to Ledgable?
We would rather you stayed where you are than moved and regretted it, so here is both sides first.
- You trade only in Australia and want the local obligations handled natively rather than by a regional edition — GST codes, BAS labels, ABA files, STP Phase 2, Payday Super deadlines in business days.
- You would rather payroll were part of your accounting software than a separate add-on through a partner.
- You want AI that posts to the ledger, not just summarises it — with a 24-hour undo on every write action.
- You want your data hosted in Australia. Ledgable's application, database and document processing all run in Sydney.
- You run a practice or several entities and want multi-client tools included rather than a second subscription.
- You operate in more than one country. Ledgable is Australia-only; QuickBooks is not.
- You need direct ATO lodgement from inside the software today.
- You rely on a specific app integration from Intuit's marketplace.
- You need the depth of QuickBooks' custom reporting or its higher multi-user tiers.
- You have already invested in QuickBooks-specific workflows and processes that work. Working software is worth a lot.
What QuickBooks does well
QuickBooks Online is the global heavyweight, and the product is polished. Its Australian edition covers GST and BAS, and Intuit has been shipping AI features hard. Its reporting and its multi-user tiers are mature in a way a young product's are not.
What each one costs
Both tables show the standard ongoing price, not an introductory discount. QuickBooks figures are quoted from QuickBooks Online's own pricing page on the date shown below — check their page before you decide, because software pricing moves.
Ledgable
| Ledgable plan | Price | Payroll |
|---|---|---|
| Free | Free | Not included |
| Pro | $29/month | Up to 5 employees |
| Business | $79/month | Up to 50 employees |
All prices AUD, billed monthly. AI is included on every plan. GST may apply. No lock-in contracts.
QuickBooks Online
| QuickBooks Online plan | Price | Payroll |
|---|---|---|
| Simple Start | Not publishedIntuit's Australian pricing table is rendered in the browser and served no figures we could read, so we do not quote QuickBooks prices. Check their page for the current rate. | Add-on, powered by Employment HeroIntuit states payroll can be added to all QuickBooks Online plans at additional cost. |
| Essentials | Not publishedPrice not published in readable form - see Intuit's pricing page. | Add-on, powered by Employment Hero |
| Plus | Not publishedPrice not published in readable form - see Intuit's pricing page. | Add-on, powered by Employment Hero |
QuickBooks Online did not publish readable prices on https://quickbooks.intuit.com/au/pricing/ when we checked on 2026-09-27, so we do not quote any. Check QuickBooks's current pricing.
What Ledgable does that the incumbents do not
AI that writes to your books - and can be undone
Ledge AI does not just suggest a category; on Pro and Business it can create the invoice or post the transaction for you. Every AI write action lands on an undo list for 24 hours, so letting the AI act is a reversible decision rather than a leap of faith.
Practice tools in the product, not a separate subscription
Multi-client dashboard, engagement and task tracking, client onboarding, review queues and practice billing are part of Ledgable. You do not buy a second product to manage a book of clients.
Priced for a small Australian business
Free is $0 forever. Pro is $29/month and Business is $79/month, AUD, and AI is included on every plan rather than metered per action.
Australian from the schema up
ABN lookup against the ABR at signup, GST and BAS field mapping, STP Phase 2 payroll, Payday Super due dates from 1 July 2026, and data hosted in Sydney. Not a US product with an Australian tax pack bolted on.
What Ledgable does not do yet
This list is here because a comparison page without one is not worth reading. If any of these matter to your business, the incumbent is the better answer today and we would rather you knew now.
Direct lodgement with the ATO is not live
Ledgable prepares BAS and STP data and exports it, but you lodge through your existing channel or your agent. Direct submission needs Digital Service Provider registration, and it is on the Business tier roadmap rather than in the product today.
The app marketplace is small
Xero, MYOB and QuickBooks each have hundreds of third-party integrations. If your business depends on a specific point-of-sale, e-commerce or job-management app, check that Ledgable connects to it before you move.
Inventory is basic
Ledgable tracks items and prices. It is not a stock-control system with multiple warehouses and landed costs. If you run real inventory depth, MYOB AccountRight is the better fit and we would rather tell you now.
Every accountant already knows the incumbents
Your bookkeeper has used Xero for a decade. Ledgable is new to them. We give accountants a free practice workspace and a revenue share to make that worth their time, but the familiarity gap is real.
Moving your QuickBooks data across
Ledgable has a guided QuickBooks importer that connects through QuickBooks's own authorisation screen. You never hand over a password, and the connection is used once for the migration rather than kept open.
- Start the QuickBooks importer and authorise Ledgable in Intuit's own consent screen.
- Ledgable pulls your chart of accounts, customers, suppliers and balances through the QuickBooks API.
- Review the proposed account mapping and the import preview.
- Commit. Opening balances post as a dated journal so you can reconcile against your last QuickBooks trial balance.
Read the full switching guide — what to do before you move, how to check the numbers tie back, and when to run both systems in parallel.
Ledgable and QuickBooks
See what Australian-native actually means
Start a free workspace, import a month of QuickBooks data, and run a GST report. You will know within an hour. No credit card.
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